Now Hiring - Real Estate Transaction Coordinator in York, PA

Real Estate Transaction Coordination duties and responsibilities include, but are not limited to…

Oversight or Execution of the following:

• Act as liaison between Acquisition and Dispositions Agents, real estate agents, clients, contractors, inspectors, appraisers, attorneys, title companies, and mortgage lenders during the closing process of a real estate sale to ensure that fiduciary service is delivered from contract-to-close.
• Be the first point of contact/resource for the IFHB & LHT team and clients regarding all questions that arise throughout the closing process (and attorneys, lenders, inspectors, appraisers, escrow office representatives, other transaction coordinators/Realtors, etc.).
• Introductory call & email to the client with copies of all transaction documents & everyone’s contact information.
• Create a property file for all transactions, maintain detailed notes, records, and compliant files for all transactions.
• Order a preliminary title commitment & required form from the title agent.
• Coordinate with Acquisition and Dispositions Agents and their clients to ensure all required paperwork and tasks are completed for the property to be listed.
• Preparation of documents as needed.
• Upload and maintain accurate inventory information to required data management platforms.
• Communicate regularly with clients to include progress reports, send reminders on tasks they need to complete, and let them know what to expect in each step of the closing process.
• Establish relationships and share relevant information with all third parties, including but not limited to photographers, stagers, inspectors, appraisers, attorneys, title company representatives, lenders, and other agents to ensure a smooth closing process.
• Monitor, review, & complete all time-sensitive tasks & deadlines through the cloud-based transaction management systems.
• Coordinate and confirm that escrow and option deposits were delivered on time to the title company or brokerage.
• Order, confirm, and inform all parties of all scheduled inspections and appraisals upon execution of a contract.
• Assist in preparation of all contract addenda and amendments for Acquisitions/Dispositions/Realtor, draft addenda needed throughout listing and escrow, and keep a record of them on file and ensure they are shared with relevant parties.
• Order Flood Elevation Report from an insurance agent to discover any undisclosed insurance issues.
• Effectively manage the administrative tasks involved in closing transactions
• Acquire existing survey as needed & title policy; make sure new survey is ordered by the escrow agent if needed.
• Upload all contract documents into our compliance system, & facilitate any corrections and/or missing signatures as needed.
• Communicate with applicable IFHB & LHT team members on a daily or weekly basis throughout the transaction regarding all important dates, missing documents, calendar reminders, file compliance status, etc.
• Obtain and review title commitments.
• Confirm with lenders that buyer has submitted required loan documents.
• Coordinate and follow up on appraisals.
• Order, share, and receive approval for HOA/condo documentation from buyers, lenders, and title.
• Monitor underwriting process through receipt of loan commitment & appraisal, followed by the clear to close.
• Prepare all necessary documentation to have a Net Proceeds / Commission Disbursement Authorization form generated for each sale.
• Coordination of closing date, time, and location with all involved parties including mobile notaries – if mail away, confirmation of receipt return of closing documents package – and notify all parties.
• Provide title company & lender with file documents.
• Obtain signatures/initials/dates, confirm commission amount, & any required invoices to be paid at settlement.
• Ensure timely delivery of lender settlement documents to the title company.
• Ensure the title company has delivered wiring instructions to the buyer before closing.
• Review all settlement statements/closing disclosures for accuracy, & send them to applicable IFHB & LHT team members, & client for review.
• Follow up with clients after the sale to check-in and request a testimonial and referrals to other potential buyers and sellers of real estate.

General business operations include, but are not limited to…Oversight or Execution of the following:

• Answering office telephone lines. The expectation is that all phone calls and texts will be answered immediately, or returned within no more than 30 minutes during normal business hours.
• Scheduling of appointments
• Maintain contact database system and back-office support
• Place calls and emails to past clients, and to current vendors, and strategic partners, in order to maintain and build relationships, as well as to ask for referrals to other potential buyers and sellers of real estate
• Supplemental support to team management and other IFHB & LHT team members
• Demonstrate “servant leadership” - never ask another team member to do something that you yourself would not do. Everyone on our team needs to lead from the front
• Bringing constructive feedback and healthy opportunities back to leadership for conversation

Position requirements:

• Must be comfortable working in-office
• At least 2+ years of experience as a real estate transaction coordinator/closing coordinator or Realtor
• Excellent attention to detail is a must
• Ability to communicate effectively and efficiently, and coordinate with other department heads and IFHB & LHT team members
• You will be asked to perform other tasks not listed above on an as-needed basis, so flexibility and adaptability to change are a must
• Must be highly computer and technology literate - the Microsoft Office suite of products, various CRM systems, and Google Apps for Business
• Preferably have a reliable computer with at least 250 Gb of hard drive space, a fast processor, the ability to create and view Adobe PDFs, and the Microsoft Office suite of products (Word, Excel, PowerPoint, etc.)
• Must have a reliable smartphone with a sizable data plan

Who are we looking for?

Top Real Estate Investing Team seeks a dynamic, highly self-reliant, goal-oriented, full-time administrative professional that’s interested in a long-term career in real estate. We want someone that can help take our team to the next level! This individual will manage all of the files for each property our company is in the process of acquiring and disposing of properties and will be the main liaison between the clients and our company. Will oversee all upcoming closings for the acquisitions and dispositions departments and will assist with other office and administrative duties for the Operations Department as needed. Also responsible for collaborating between all other departments to ensure a smooth transition of files from one department to the next. Must have the skills to work under pressure and time deadlines, be highly organized, efficient and detail oriented. Ability to multitask efficiently and delegate effectively. Needs to possess excellent communication and people skills. Must be self-motivated and driven to succeed on an individual and team levels. Team player, positive attitude and enthusiasm are a must.

This individual must have excellent computer and database management skills and be very knowledgeable with the internet and social media sites. Must have the ability to be somewhat flexible with hours and have excitement for growth and future opportunities. Real estate administrative experience is mandatory. Bachelor’s degree and a Real Estate Salesperson or Broker license preferred, but not required if you have the requisite experience.

What's in it for you?

• Work for a growing company with learning and career opportunities for you
• Highly competitive salary and bonus structure
• Opportunities for additional compensation for helping us grow the company
• Work in a highly engaged office environment, and on a team where everyone has each other’s backs and supports you 110%
• Working with a company where you can make a real difference in our clients’ lives and our company’s success
• Occasionally work from home

What will you do?

These are the standards a well-above-average performer will maintain or exceed:

The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They are willing and able to provide “referral worthy” customer service while efficiently and effectively managing the entire real estate acquisitions and dispositions closing processes with very little oversight, and at little or no hassle to clients and third parties. This person relishes the opportunity to build, implement, and efficiently manage multiple systems and coordinate with other team members. They require not only an administrative mind, but also a sales orientation. They are resourceful and deeply committed to creating and using multiple systems to help the team complete their tasks the right way with a high degree of quality (not letting anything slip through the cracks), impeccable attention to detail, and always providing amazingly consistent communication and follow-up. They have a strong sense of urgency, but not at the expense of quality. This person has immense focus and can do one thing for a long time without getting distracted.

This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. They demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing even when no one is looking, being adaptable to change, always seeking to learn more, and is solutions oriented. This person should have training and/or prior experience in real estate, including communication through email, text, and over the phone. The Transaction Coordinator is deeply committed to supporting our team in achieving greater and greater levels of success, and to growing his/her own skills while developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for analyzing and upgrading systems within the Operations Department to be completed to exacting standards with maximum efficiency.

Core Values - what we stand for as a company:

Perspective – Having a can-do attitude and staying positive.

Integrity – Matching intentions to behaviors. Do the right thing, even when no one is looking.

Excellence – Commitment to continuous improvement. Challenge the status quo.

Respect – Live by the golden rule. Never make assumptions - seek first to understand.

Humble – Operate with extreme ownership.

Job Type: Full-time

Salary: $40,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• PERK Days

Physical setting:

• Office

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Transaction Coordination: 2 years (Required)

Job Type: Full-time

Pay: $40,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• York, PA 17402: Reliably commute or planning to relocate before starting work (Required)

Experience:

• transaction management: 1 year (Preferred)
• Administrative: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: One location